---
title: Assigning Roles to Users
description: Roles are assigned by Admins on the 'Users' page.
---

[Skip to content](https://knowledge.triaster.co.uk/assigning-roles-to-users#main-content)

[Contact Support](https://knowledge.triaster.co.uk/kb-tickets/new)

[![triaster-logo-hex.svg\]](https://knowledge.triaster.co.uk/hubfs/TRIASTER/img/triaster-logo-hex.svg)](https://www.triaster.co.uk/)

- [Knowledge Base Home](https://knowledge.triaster.co.uk/)

Open main navigation

Close main navigation

- [Knowledge Base Home](https://knowledge.triaster.co.uk/)
- [Contact Support](https://knowledge.triaster.co.uk/kb-tickets/new)

 Welcome. How can we help you?

- There are no suggestions because the search field is empty.

1. [Triaster Knowledge Base](https://knowledge.triaster.co.uk/)
2. [Implementing](https://knowledge.triaster.co.uk/implementing)

# Assigning Roles to Users

## Roles are assigned by Admins on the 'Users' page.

Out of the box, there are five roles built-in to Process Library, each with specific permissions.

| **Role** | **Features** |
| --- | --- |
| User | A confirmed Process Library user who can View, Search and Share Process Maps. |
| Author | All the features of a User plus the ability to Create, Edit and Delete Process Maps. |
| Approvers |  All the features of a User plus the ability to Approve Maps.  |
| Reviewers |  All the features of a User plus the ability to Review Maps.  |
| Tenant Admin | All the features of an Author plus the ability to: Approve Maps, Edit Library Settings, Invite New Users, Manage Custom Roles, Become the Billing Contact, Manage Homepage Menu, Manage Answer Sets, Create and Edit Properties.  |

When anyone sets up a organisation in Process Library, they are automatically assigned theAdmin role for that organisations.

When you invite users to Process Library, they are automatically assigned the User role for that organisation. 

As standard, only Admins can assign Users to a role.

Roles are assigned in the **Users** page of Process Library. 

- Click on the **Users** menu option in the **Admin** section of the menu on the left hand side of your screen.
- You will see a list of all the Users in your Organisation and the role(s) they hold.
- Find the person you would like to assign a role too, click on the button next to their name in the Actions column and select the Edit option from the dropdown.

![Untitled design - 2024-07-23T114510.479](https://knowledge.triaster.co.uk/hs-fs/hubfs/Untitled%20design%20-%202024-07-23T114510.479.png?width=688&height=104&name=Untitled%20design%20-%202024-07-23T114510.479.png)

If they aren't a User in your Organisation, you will need to [invite them to join your Organisation](https://knowledge.triaster.co.uk/invite-new-users-process-library-saas) as a User before you can assign them a role.

- This will take you to the 'Edit User' screen. From here you can assign a role by clicking the relevant checkbox and clicking **Save**.  

![Screenshot 2025-02-06 at 14.57.42](https://knowledge.triaster.co.uk/hs-fs/hubfs/Phoenix%20-%20Knowledge%20Base/Screenshot%202025-02-06%20at%2014.57.42.png?width=267&height=395&name=Screenshot%202025-02-06%20at%2014.57.42.png)          ![Untitled design - 2025-02-06T145908.830](https://knowledge.triaster.co.uk/hs-fs/hubfs/Phoenix%20-%20Knowledge%20Base/Untitled%20design%20-%202025-02-06T145908.830.png?width=267&height=395&name=Untitled%20design%20-%202025-02-06T145908.830.png)

You can remove the user from the role by un-ticking the check-box. 

- When you return to the Users page you will see the User's updated role in the User list. 

![Screenshot 2024-07-23 at 11.46.21](https://knowledge.triaster.co.uk/hs-fs/hubfs/Phoenix%20-%20Knowledge%20Base/Screenshot%202024-07-23%20at%2011.46.21.png?width=688&height=104&name=Screenshot%202024-07-23%20at%2011.46.21.png)

 

- [Glossary](https://knowledge.triaster.co.uk/glossary)
- [Getting Started](https://knowledge.triaster.co.uk/getting-started)
- [Implementing](https://knowledge.triaster.co.uk/implementing)
- [Optimising](https://knowledge.triaster.co.uk/optimising)
- [FAQs](https://knowledge.triaster.co.uk/faqs)
- [Language Pack - Business Phrasebook](https://knowledge.triaster.co.uk/language-pack-business-phrasebook)
- [Process Execution Pack - Ask The Crowd](https://knowledge.triaster.co.uk/process-execution-pack-ask-the-crowd#main-content)
  
  
  
  
  
    - [Glossary](https://knowledge.triaster.co.uk/process-execution-pack-ask-the-crowd#glossary)
    - [Getting Started](https://knowledge.triaster.co.uk/process-execution-pack-ask-the-crowd#getting-started)
    - [Implementing](https://knowledge.triaster.co.uk/process-execution-pack-ask-the-crowd#implementing)
    - [Optimising](https://knowledge.triaster.co.uk/process-execution-pack-ask-the-crowd#optimising)
- [Process Library On-premises](https://knowledge.triaster.co.uk/process-library-on-premises)
- [Process Navigator](https://knowledge.triaster.co.uk/process-navigator)

- Home
- Products
- Pricing
- Blog
- Company

[![triaster-logo](https://knowledge.triaster.co.uk/hubfs/TRIASTER/img/triaster-logo.svg "triaster-logo")](https://www.triaster.co.uk)

<http://www.facebook.com/Triaster> <https://twitter.com/Triaster> <http://www.linkedin.com/company/triaster?trk=fc_badge> <https://www.youtube.com/channel/UC8D3I_TgxNQYEjoyc2QNtlQ>

Copyright © 2026, Triaster Limited